ADMINISTRATIVE ASSISTANT and FRONT DESK COORDINATOR at Boise

About the JobLionbridge is looking for an Administrative Assistant and "Front Desk Coordinator" to work in our Boise, ID Facility. The person will perform administrative duties for executive management. Manage the companys lobby area. Will greet and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants.Responsibilities include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Purchasing and facilities management. Requires strong communication skills and some accounting knowledgeAbout youJob duties will include: Relieve management of administrative detail, for various projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in managers absence Maintain procedures manual to ensure consistent performance of routines Arrange essential mail in priority action Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses dictation or notes Research, draft or abstract reports Phone Handle all inquiries and arrange callbacks within capacity Route calls elsewhere as needed Schedule Appointments/Meetings Prepare agenda in advance Arrange meeting facilities Assure discreet handling of all business and information Arrange amenities as needed Arrange travel through internal or outside agents Arrange travel cash in advance Prepare itinerary, trip file and supplies Prepare expense report tools Assure completed expense reports after trip Update secretarial/clerical desk manual Handle Invoicing and pass thru costs Routinely re-order department supplies Update mail/phone directories Make these available to trainees Handle administrative detail, all projects Seek greater role in projects within administrative and other areas of competenceEducation Associate or Equivalent desiredContactCandidates interested in this position can apply on line at http://lionbridge.apply2jobs.com reference Job #GES9629Lionbridge is an Equal Employment Opportunity Employer. All qualified candidates will receive equal consideration for employment without regard to race, color, national origin, gender, age, religion, sexual orientation, marital status, mental or physical disability, or veteran status. Agencies - Lionbridge does not accept unsolicited resumes from third party vendors. Only resumes received from contracted agencies/vendors will be considered. Any unsolicited resumes sent to Lionbridge will not be recognized and such agency will have no recourse from Lionbridge.HOT JOBS
Country: USA, State: Idaho, City: Boise, Company: Lionbridge.